Archiving emails lets you clean up your inbox by moving selected emails archive emails from your inbox into the All Mail folder which you can always access from the left sidebar.
Unlike archived emails, deleted emails are moved to the Trash folder located below the spam folder and permanently deleted after 30 days. If your list of emails is still too long to scroll through, you can refine your search further using search operators. For more information, check out my Gmail tutorial on how to use Gmail search. Step 4 In the pop-up window that appears, provide a name for the signature name and click Create. You can now type in what you want the signature to say in the text box on the right.
Moreover, you can edit the font, add attachments, links, etc. Check out my post on how to create and add email signatures for more information. Step 1 Compose your email as usual but before you hit Send , click on the pen icon at the bottom of the Compose window. Step 4 Ensure that the radio button next to Show the Meet section in the main menu is selected. Alternatively, you can click on Send invitation to copy the meeting link or share the link with attendees via email.
Step 3 A new window will open, showing your chat history with the chosen contact. Note: If the person is online, they will see your message immediately. If not, they will see your message when they sign in. If you prefer a more personalized Gmail interface, you can easily change it to suit your preferences. But what if you have an iPhone?
If you have any suggestions, please let me know. Bless you! Thank you! I continuously needed to write on my blog something like that. Can I implement a portion of your post to my site? Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. This Article Contains: Click on a link below to jump to a specific section. Go to your Google Account and choose Security on the left panel. On the Signing in to Google tab, select App Passwords.
Two-step verification is set up for security keys only. Your account is used through work, school, or another organization. Click on Generate. Follow the instructions to enter the App Password. Go ahead and enter your Google credentials and click Allow to let Windows access your email, calendars and contacts. If all went well, you should get a successful message indicating that the account has been added to Windows. All of the email from your Gmail inbox should now show up inside the Mail app.
So what if you have a whole bunch of Gmail labels? These labels will now show up under the Inbox folder and can be accessed all the time. By default, the Mail app only downloads email from the last 3 months. If you want to change that, you need to go into settings. If the left sidebar is not already expanded, you can expand it by clicking on the three horizontal lines at the top left.
Then, click on the gear icon at the bottom right of the sidebar. At the far right, a slide-in panel will appear where you can adjust various settings for the Mail app. At the top, you want to click on Manage accounts.
To the left of the Inbox is a list of labels. Gmail comes with several default labels and you can add custom labels. The number in parentheses next to a label indicates the number of unread messages associated or tagged, with that label. Click a label link to display all messages associated with that label. The message is moved to that label and is removed from the inbox. However, you can also drag a label from the list to a message to associate it with that label.
This allows you to drag multiple labels to a single message, unlike folders. Use this label to help reduce clutter in your inbox. You can also assign different colors to your labels to quickly find messages at a glance in your inbox. Clicking the arrow to the right of a label allows you to access options for that label, such as changing the color.
Use this menu to show or hide the label in the labels list or in the message list, to edit or remove a label, or add a sub-label to the label. By default, unread messages in your inbox have a white background and display in bold lettering while read messages have a gray background and normal type. Everyone has their own distinct way of viewing and dealing with email. Gmail allows you to change your inbox style.
Simply, click the arrow to the right of the Inbox label and select a different style from the drop-down menu. The currently selected style is indicated with a check mark.
Each style is described to the right of the menu as you move your mouse over the options. Switching from one style to another does not affect the messages in your inbox, it only changes the order in which the messages are listed. You can add other types of stars, such as an exclamation point or a check mark by modifying the preference in settings.
We will show you how to do this in Lesson 4. Gmail informs you visually when a message contains an attachment or an invitation with an icon to the right of the subject line.
In the image below, we have an invitation to lunch calendar icon in one message, and an attachment paperclip icon on another. Google Hangouts allows you to send messages, photos, and make video calls with your friends and family.
We finish our tour of the Gmail interface by going into the mobile app. Then we cover how to compose emails including replying to and forwarding. Finally, we will introduce you to the conversation view, how to disable it, and how to delete a single message from a conversation. In Lesson 3 we move on to inbox management such as how to automatically categorize you inbox message and organize your messages with different inbox styles.
Afterward, we dig into mail labels. Lesson 4 begins with a discussion on how to filter your labeled mail, including how to easily import and export existing filters into other Gmail accounts. We wind up the lesson by focusing on the star systems, which allows you to mark various email messages with different color stars, making messages easier to find and group.
In Lesson 6, we cover invitations — how to find, respond, and insert them into Gmail messages.
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